User Policy

Visitor rules (Notice regarding Entry to this Exhibition)

• Entry to this exhibition is completely limited to registered personnel.
  In order to enter the exhibition, it is required that you register by providing us with your name, the company that you work for, and various contact details.
• Registrants may receive future notices for seminars and exhibitions of a smaller hosting.
• Any photos and videos shooting are prohibited in the venue.
• The organizer will interview and shoot in the exhibition hall. The information obtained from the interviews and the images taken may be used for publicity activities of the exhibition.
• Please use public transportation due to parking lots are limited.
• The secretariat will not responsible for any accidents or troubles at the venue.
• As this exhibition is a specialized exhibition for conducting business, those under the age of 16 (inclusive of those accompanied by an adult) will not be allowed to enter regardless of having an invitation or upfront registration certificate for visitors.

• Visitors will not be able to use a visitor badge that has been issued to anyone other than the individual registered for the particular entry and registration ticket.
• If by any chance a ticket is lent or sold to another individual, the registered information may leak and cause trouble to the individual who has been registered for the ticket involved.

Terms of Use for Users of HCJ 2025

• Article 1. Scope and Revision of These Terms
  • For the “HCJ 2025 (hereinafter the “This service”) to be provided by using the virtual event system developed by the Japan Management Association (hereinafter the “Organizer”) and bface, inc. (hereinafter “BF”), these Terms shall apply to any and all relationships between or among the Organizer, users of the This service (hereinafter “This service Users” or, as the case may be, “This service User”), This service exhibitors, and those who have placed advertisements or provided seminars on the This service (hereinafter, together with the This service exhibitors, “Exhibitors”).
  • The Organizer may add and revise these Terms, the terms and conditions of use related to these Terms, and guidelines and other regulations (howsoever called) (hereinafter collectively the “Regulations”) (hereinafter “Revision, etc.”), without prior notice. In case of such Revision, etc., the Organizer will notify the This service Users thereof in such manner as designated by the Organizer.
  • By using the This service after the Revision, etc., the This service User will be considered to accept such Revision, etc.
  • In the event of any inconsistency between the Regulations and these Terms, these Terms will prevail over the Regulations, unless otherwise specifically provided.
• Article 2. Handling of Personal Data
  • As used in these Terms, “Personal Data” means the following information involving the This service Users:

    (1) Personal information (i.e., name of company, name department, position, office address, business telephone number, name, email address, and other information);

    (2) Items which are input on the This service website by the This service Users, and their replies to questionnaires;

    (3) History information (i.e., pages browsed within the This service, and contents of the services used, and how those services are used); and

    (4) Characteristic information (i.e., usage environment, and IP addresses, cookies information, and individual identification numbers of mobile devices of the This service Users).

  • The This service Users will be considered to agree that the Organizer will use Personal Data for the purposes set forth in the immediately following Paragraph and disclose Personal Data to recipients set forth in Paragraph 4, and those recipients will use such Personal Data for the purposes set forth in Paragraph 5.
  • The Organizer may use Personal Data for the following purposes:

    (1) To ensure that BF and other contractors will manage the relevant system;

    (2) To copy, monitor, analyze, and examine such Personal Data as necessary for maintenance, operational or technical purposes of the This service;

    (3) To send a user ID and password (hereinafter collectively “ID”) for each of the This service Users to that This service User, respond to inquiries from the This service Users, and provide support for the This service Users;

    (4) To conduct analysis for provision of advertising and other services;

    (5) To examine the number of users and traffic status; and

    (6) To distribute advertisement (including targeted advertisement), and invitations for various services.

  • The Organizer may provide Personal Data other than the characteristic information referred to in Paragraph 1(4) only to the Exhibitors who have acceded to the terms and conditions for HCJ and the This service Terms and Conditions (hereinafter the “Exhibitors”).
  • The Exhibitors may use the information referred to in the immediately preceding Paragraph for the purposes of providing the This service Users with product and other information and analyzing advertisements.
  • In handling the information referred to in Paragraph 4, the Exhibitors must comply with the matters set forth in each of the following Items:

    (1) To retain and control Personal Data with the duty of care of a prudent manager;

    (2) To use Personal Data solely within the scope of the purposes of use. If any Exhibitor uses Personal Data beyond the purposes of use, that Exhibitor shall obtain the approval of the relevant This service Users and may use such Personal Data solely within the scope of the purposes so approved.

    (3) When using Personal Data to send emails or other direct mails (hereinafter “Email and Other Correspondence”) to the This service Users, to specify the following items in such Email and Other Correspondence:
    a. Basic information of the Exhibitors (i.e., company name, email address, and other contact details); and
    b. To the effect that the Exhibitors will suspend distribution of information upon the request of an individual, and procedural method available when an individual does not wish to receive distribution of information.

  • The Exhibitors shall not distribute information to, or make communications with, the This service Users who have said that they do not wish to receive distribution of information or other communications in any way whatsoever, including email. In that case, the Exhibitors shall not use the information on such This service Users referred to in Paragraph 4 in any manner whatsoever and shall delete such information.
  • In addition to the cases set forth in the preceding Paragraphs of this Article, the Organizer and the Exhibitors shall not permit any third parties to use and inspect any portion of Personal Data.
  • The Organizer may restrict the use of the information referred to in Paragraph 4 by the Exhibitors at any time by reason of any trouble or other circumstances.
  • If, as a result of the use of the information referred to in Paragraph 4, any of the Exhibitors receives a complaint from, or otherwise is sought damages by, the This service User to whom such information pertains, the relevant Exhibitor shall handle it on its own responsibility and at its own expense.
  • In using Personal Data, the Organizer and the Exhibitors shall comply with the “Act on the Protection of Personal Information,” and the guidelines for protection of personal information prescribed by each of the supervisory agencies and other applicable laws and ordinances.
  • The handling of personal information by the Organizer and the Exhibitors shall be governed by the privacy policies specified by each of them. For each privacy policy, please see the website of each company described in corporate information page of each company within the This service website.
• Article 3. Application for Use
  • An entity who wishes to use the This service (hereinafter “Applicant”) shall make correct entries in an application for the use of the This service in the designated form and submit the application form to the Organizer.
  • When the Organizer accepts the application referred to in the preceding Paragraph, the Organizer shall grant a user ID and password (hereinafter collectively “ID”) to the Applicant, and upon such grant, the application for use shall be deemed to have completed.
  • If the Applicant falls under any one of the following Items, the Organizer may refuse the application for use of the This service:

    (1) When it turns out that any of the entries in the application form is incorrect, such as submission of the application form with any fictitious name;

    (2) When it turns out that the Applicant had breached the Terms of Use and other conditions for the services previously provided by the Organizer (not limited to the This service);

    (3) When it turns out that the Applicant is a member (including the person who was a member) of any antisocial forces or is an entity affiliated with any antisocial forces; and

    (4) In addition to each of the foregoing, when the Organizer determines that the Applicant is inappropriate as a This service User.

  • If any changes arise in the entries made under Paragraph 1, the relevant This service User must notify the Organizer of those changes to update the information in the designated manner.
  • An audiovisual environment necessary to use the This service (such as PCs and other hardware, browsers and other software, and network environment) will be prepared by the This service Users.
• Article 4. Validity Period of ID
  • The ID granted to each of the This service Users shall remain valid until the end of publication of the This service.
  • The This service Users hereby agree and acknowledge in advance that the Organizer may delete the personal information and any other information involving the This service Users stored in the This service servers (including backup data) on and after the day immediately following the date on which the validity period expires, and further that the Organizer may require a certain period of time before such deletion of the information.
• Article 5. Responsibility for Management of ID
  • The This service User shall manage its ID with the duty of care of a prudent manager.
  • If any third party uses, or threatens to use, the ID of any This service User without authorization, that This service User shall be obliged to immediately notify the Organizer thereof and take necessary measures in accordance with instructions of the Organizer.
  • Notwithstanding the provision of the immediately preceding Paragraph, if any third party uses the ID without authorization and, as a result, the Organizer or any other third party suffers any damage, the This service User who is responsible for management of that ID shall be liable to the Organizer and such other third parties for compensation for such damage, except in cases where the unauthorized use of that ID by the relevant third party is due to willful conduct or gross negligence of the Organizer.
  • The This service User shall be responsible to maintain backup data of the entries in the This service application form and all other information and data pertaining to the This service as well as ID at its expense.
• Article 6. Prohibitions

  In using the This service, the This service Users must not conduct any of the acts that fall under or may fall under the following Items (including any acts inducing or preparing for those acts):

  (1) Act that is contrary to the laws or public order and good morals;

  (2) Act of registering unreliable or untrue information;

  (3) Act of modifying, reverse engineering, or analyzing programs, etc. relating to the This service, or creating or otherwise distributing any utilities;

  (4) Act of posting or otherwise making available programs, etc. that may destroy or impede the functions of software, hardware or other products in use by other This service Users;

  (5) Act of destroying or impeding the functions of the servers or networks of the Organizer;

  (6) Act of infringing on the intellectual property rights and other rights of the Organizer, Exhibitors, other This service Users, or third parties;

  (7) Act of reprinting any part or all of contents provided at the This service without permission, or modifying or summarizing any part or all of those contents for publication in any printed matters or digital media;

  (8) Act of transmitting any slandering, insulting, threatening or obscene remarks against others, remarks intended to make others feel unpleasant, copyrighted works created for commercial or advertising purposes or created without the permission of the copyright owners, or information or other materials relating to personal privacy;

  (9) Act of collecting or accumulating Personal Data involving other This service Users without permission;

  (10) Act of utilizing the This service for any purpose that it different from the purpose of providing primary services in light of the purport of provision;

  (11) Act of unrightfully obtaining, using, or transferring and selling the ID;

  (12) Act of directly or indirectly giving any profit to antisocial forces in connection with the services of the Organizer;

  (13) Act of disturbing the provision and management of services by the Organizer, and any other act that the Organizer deems inappropriate;

  (14) Act of videotaping, shooting and recording lecture videos and presentation movies to be provided by the Organizer and the Exhibitors;

  (15) Act of transferring, conveying, assigning or offering as collateral all or any of the rights and obligations arising out of these Terms to or in favor of any third party without the prior written approval of the Organizer; and

  (16) Any other act that constitutes a breach of these Terms.

• Article 7. Rescission of the Qualification of This service Users

  When any This service User becomes the subject of any of the following events, the Organizer shall rescind that This service User’s qualification for the use of the This service, and may delete all information, including all Personal Data, involving that This service User, without any liability for compensation for damage:

  (1) When it subsequently turns out that the This service User is the subject of any of the Items under Paragraph 3 of Article 3 (Application for Use);

  (2) When the This service User fails to give notice of any changes in the entries referred to in Paragraph 1 of Article 3 to update the relevant information;

  (3) When the This service User falls under or may fall under any of the Items of Article 6 (Prohibitions); and

  (4) When email messages and other correspondences addressed to the registered email address or other address remain unreached for a certain period of time or longer.

• Article 8. This service User’ Liability for Compensation for Damage
  • The This service User shall compensate the Organizer for damage suffered by the Organizer due to its breach of these Terms or other cause.
  • The This service User hereby confirms that if it receives a complaint about infringement on a right or other violation from a third party, including other This service Users, in connection with the use of the This service, and that This service User shall resolve it on its sole responsibility and at its own expense, and the Organizer shall assume no responsibility in connection therewith.
• Article 9. Restrictions on the Liability for Compensation for Damage
  • The Organizer makes no warranty, among others, that information to be provided at the This service is lawful, accurate, up-to-date and timely, and that such information meets the requirements of the This service Users. The Organizer also makes no warranty that the This service will be free from any defect, failure, or other error, and that any failure and bug of the systems and software to be provided for the This service will be corrected.
  • Even if any This service User incurs damage (including destruction, loss or modification of its data) as a result of its use of the This service, the Organizer shall be in no way liable to that This service User for compensation for damage, except in cases where the occurrence of such damage is due to willful misconduct or gross negligence of the Organizer. Even if the Organizer is held liable for compensation for damage, the liability shall only cover direct and actual damage and shall not extend to damage, loss of profit, punitive damage, indirect damage or other damage caused by any special circumstances, irrespective of whether or not it is predictable.
• Article 10. Agreed Jurisdiction

  It is agreed upon that if there arises any dispute in relation with the This service, the Tokyo Summary Court or the Tokyo District Court, depending on the value of a lawsuit claim, shall be the court of first instance having the exclusive jurisdiction.

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